Privacy Policy

2.1  “Personal information” is any information or opinion about an identified person, or a person who is reasonably identifiable, whether true or not and whether recorded in a material form or not.

2.2  In Australia “sensitive information” is a subset of personal information that is generally afforded a higher level of protection by privacy laws. It includes your health information as well as information about your racial or ethnic origin, political opinions, membership of political, professional or trade associations or trade unions, religious beliefs, sexual orientation or practices and criminal record.  There is no equivalent of this definition in New Zealand legislation, although in general Fodmap would expect to take a similar approach to information of this type in New Zealand as it does in Australia.

3.1   Fodmap collects personal information (which may, because of the context or nature of the service or product, include health or other sensitive information) from its Users, potential Users, website users, contractors and job applicants and other individuals with whom we may interact. This information may include:

• your name, contact, delivery and company details;

• your credit card, banking and other payment details;

• details of the products or services that you have purchased;

• responses to or your participation in one of our surveys, promotions or competitions;

• information posted on our websites or provided through the social media platforms we use;

• records of our communications with you, including any complaints, requests or queries; and

• information provided by you and third parties when you apply for a job with Fodmap (depending on the role this may also include government related identifiers and criminal record information through police or Ministry of Justice checks).

3.2  We may collect this information when you:

• visit, register on or use one of our websites or social media pages;

• purchase our products or use our services;

• submit a form requesting information on Fodmap, our products or services;

• enter a competition or participate in a promotion run by or on behalf of Fodmap;

• complete a survey for Fodmap;

• submit a job application for a position with Fodmap; and/or

• contact us by telephone, email, mail, one of our websites or via our social media pages.

3.3  In some circumstances, Fodmap may also collect personal information about you from third parties if that is appropriate, for example, through recruitment consultants and employment referees and when we purchase mailing lists with your name and contact details from third parties for direct marketing purposes. Fodmap will have obtained your consent to collect this information from these third parties and/or these third parties will have obtained your consent to disclose this information to us and, where applicable, for us to use this information for the purpose of direct marketing to you. We may also collect your personal information from individuals acting on your behalf, such as a parent, guardian or other family member.

3.4  We may generally only collect your sensitive information such as your health information from you or third parties if we have your consent, which may be implied because of the circumstances in which you have chosen to provide this information to us.

3.5  Where practical and lawful, you can interact with Fodmap anonymously or using a pseudonym. However, in many instances we need to identify you in our interaction with you, for example, to enable us to provide you with products or services, respond to your enquiries or complaints, or assess your job application. If you do not provide us with all of the personal information we request, we may not be able to do these things.

4.1 Fodmap will not collect any personal information about users of our websites except when they knowingly provide it or as otherwise described in this Privacy Policy.  For example, Fodmap will collect personal information from users of its website when they register to receive email updates from Fodmap, post information to one of our websites.

Click stream data

4.2  When you visit and browse our website, Fodmap website host will collect personal information for statistical, reporting and maintenance purposes. This information may include:

• the number of users visiting this website and the number of pages viewed;
• the date, time and duration of a visit; and/or
• the path taken through this website.

Fodmap will not take any active steps to use this information to identify you. Fodmap website host uses this information to administer and improve the performance of our websites.

IP addresses

4.3  To be able to administer our website in an efficient and secure manner, we collect and store IP addresses for a limited period of time. The IP address is a unique number which makes it possible to identify a visitor’s connection to the internet and it is automatically reported by your web browser each time you view a website.

Cookies

4.4 Cookies are small text files that are transferred to and stored on a user’s computer by a website for the purpose of storing information about a user’s identity, browser type or website visiting and usage patterns to improve functionality.  If you access one of our websites, a cookie is downloaded onto your computer when you first log onto the website. You can accept or reject cookies by changing the relevant settings in your browser.  However, if you decline cookies, you may be unable to access certain parts or features of our website.

Tracking

4.5  This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of the website is usually transmitted to a Google server in the USA and stored there. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website usage and internet usage to the website operator. You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all functions of this website to the full extent.

In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading the browser plug-in available under the following link and install: https://tools.google.com/dlpage/gaoptout?hl=en.

As an alternative to the browser add-on, especially for browsers on mobile devices, you can prevent the collection by Google Analytics by clicking on the following link. An opt-out cookie will be set which prevents the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

Disable Google Analytics

4.6 We continue to use Google Analytics to analyze data from Double-Click and AdWords for statistical purposes. If you do not want to do this, you can disable it through the Ads Preferences Manager (https://www.google.com/settings/ads/onweb/?hl=en)

5.1 Fodmap uses a number of social media platforms to interact with our Users, including Facebook, Instagram, YouTube, Twitter and Pinterest. When you visit one of our social media pages, the platform providers may also collect your personal information. Fodmap does not have any control over these platform providers. How they collect and handle your personal information will be governed by their own terms and conditions, including their privacy policies. Please refer to their websites for more information.

6.1  Fodmap uses and discloses the information it collects about you generally for the following purposes:

• for any other purposes related to the above purposes which you would reasonably expect, which we inform you of when we collect your personal information, or which we otherwise obtain your consent for.

• to provide you with information, products or services you have requested;

• to personalise, customise and improve your experience with our website;

• to help Fodmap research the needs of its users and Users in order to improve and market its products, services and make offers according to their needs and interests;

• to communicate with you by various means;

• to comply with our legal obligations; and

7.1  Fodmap may disclose the information about users of our websites to our related companies (including related companies located overseas), to third parties that provide us with services, fulfilment houses and distributors.

7.2  Fodmap may also disclose your personal information to our website host or website provider in certain limited circumstances, for example, when an application or website experiences a technical problem or to ensure that they operate in an effective and secure manner.

7.3  Fodmap may disclose your personal information outside of Australia and New Zealand for the purposes described in this Privacy Policy. In particular Fodmap may disclose your personal information to our related companies and third party service providers who are located overseas (including in U.S.A. and New Zealand).

Fodmap may use and disclose your personal information to tell you via various means (e.g. email, SMS, telephone, mail) about Fodmap or about its services and products.  If you do not wish to receive direct marketing communications from us (or sent to you on our behalf) by a particular method or at all, you can contact us on the details at the top of this policy at any stage and we will remove your name from our marketing lists as soon as it is practicable for us to do so.

9.1  Fodmap takes reasonable steps to keep your personal information secure and to protect it from unauthorised access, modification and disclosure and from misuse, interference and loss.  Any personal information that is collected through our website or which is held on Fodmap computer systems is protected by technical and procedural safeguards.

9.2  Personal information that is held by Fodmap in hard copy is stored securely and is only disclosed or used for the purposes described in this Privacy Policy.

9.3  When we decide that we have no further need or legal obligation to keep your personal information we will take reasonable steps to either destroy the information or to ensure it is de-identified.

10.1  You are entitled to access personal information that Fodmap holds about you by contacting us on the details at the top of this policy.  If you request access to your personal information, we will need to verify your identity and will then grant your request within a reasonable period, except in certain circumstances provided for in the APPs and NZPPs, such as where providing you with access would unreasonably impact upon the privacy of others (or would involve the unwarranted disclosure of another individual’s affairs).  If Fodmap refuses your access request, we will give you written notice of our decision, including our reasons and how to complain if you are not satisfied with our decision.

10.2  We may need to charge you for our reasonable costs of providing access.

11.1   Fodmap takes reasonable steps to ensure that the personal information it collects about you is accurate, up-to-date and complete and also, when using and disclosing it, that it is relevant for the purposes for which it has been collected. If we are satisfied that any of the information should be corrected, having regard to the purposes for which it is being held, Fodmap will also take reasonable steps to correct the information.

11.2  If you believe that the personal information which Fodmap holds about you is inaccurate, incomplete, out-of-date, irrelevant or misleading, please let us know by contacting us on the details at the top of this policy or, where applicable, by changing that information via our website through any logins you have. Fodmap welcomes your assistance to keep our records up-to-date so please let us know if your details change.

11.3  If we do not agree that your information needs correcting in response to your correction request, we will give you written notice of our decision and reasons and tell you how to complain if you are not satisfied with our decision. In this type of situation, you can also ask us to associate a statement with the personal information which explains that you believe it is incorrect.

11.4  You will not be charged for making a correction request or requesting us to associate a statement with your information.

12.1  If you believe that your privacy has not been respected or that Fodmap has handled your personal information in any way that is inconsistent with this Privacy Policy or the APPs or NZPPs, please contact us or put any complaint in writing and send it to us using the details at the top of this policy.

12.2  We will investigate and respond to your complaint within a reasonable period and generally within 30 days. We may need to request more information from you and we may propose a resolution to your complaint.

12.3  If you are not satisfied that Fodmap has resolved your complaint, in Australia you can contact the Office of the Australian Information Commissioner (OAIC), or in New Zealand you can contact the Office of the Privacy Commissioner (OPC).  To raise a query concerning your privacy rights, or to lodge a complaint with either the OAIC or OPC about how we have handled your personal information, contact:

• OAIC on 1300 363 992 or go to www.oaic.gov.au.

• OPC on 0800 803 909 or go to www.privacy.org.nz.

12.4 The OAIC and OPC have the power to investigate your complaint and also to take certain other actions.

Fodmap may, from time to time, review and update this Privacy Policy to take account of, for example, new laws and technology and our changing practices.  All personal information collected and held by Fodmap will be subject to its most recent policy, posted on its website.